FAQ Researchers

• Never create an additional ADUM account if one already exists.
• All significant changes (candidate, thesis date, deletion of obsolete applications) must be made through the administrative department or the HDR supervisor.
• Check the consistency of the academic year / doctoral registration / start date before applying online.

All thesis topics must be submitted on ADUM, regardless of funding (even for students who are not applying for the CanBioS competition).

For the specific case of a targeted project:

• You submit the topic, indicating that you are ‘targeting’ it for this specific student.
• You provide the student's name and email address.
• The topic is then not open to other candidates.
• This process allows the student to be officially enrolled in the thesis programme while complying with administrative procedures.

Yes, this is possible. For a non-competitive student:

Submission of the project on ADUM:

• The project must be submitted ‘as it becomes available’ with a designation for this specific student (name and email address indicated).
• This project will not be open to other candidates.

Student application:

• The student must submit their application for enrolment to the DRED before 15 April 2026.
• Key ADUM dates (ED CanBioS) for other candidates and projects.
• This procedure allows the non-competitive student to start their thesis quickly while complying with administrative requirements and official enrolment.

An exemption allows you to supervise a thesis even if you do not yet have HDR status.

First, send an email to EDCanBioS@lyon.unicancer.fr so that CanBioS can create an account for you in ADUM. Then, simply go to the following website to apply for an exemption to supervise without HDR.

Applications must be submitted before the deadlines set by each HDR committee:

• February 2026: Committee meeting on 24 February (applications to be submitted by 23 January)
• March 2026: Committee meeting on 19 March (applications to be submitted by 20 February)

Only a teacher with HDR status can create a thesis project and make changes to it. Once the project has been transferred to the correct academic year by the Doctoral Department, the project supervisor (HDR) can request corrections via the administrative support team (e.g. candidate's name, thesis start date).

No, ADUM does not allow you to create a thesis project for a supervisor without HDR status. Solution: identify a co-supervisor or HDR thesis supervisor who can create the project for you.

No. Each thesis project is unique. A new exemption must be submitted for a new project or a new doctoral student.

No, a foreign co-supervisor (e.g. US, Italy) cannot replace an HDR for the creation of the ADUM project. Only an HDR teacher from the University of Lyon 1 or a locally recognised HDR co-supervisor can create the project.

You can apply for your HDR and submit your project via ADUM once you have obtained it. Projects submitted before obtaining the HDR must be created via an existing HDR supervisor.

You must contact the Doctorate & HDR Centre to reset your account. For projects created by other HDR supervisors, make sure you receive a copy or access to complete the file.

If you do not see the option to create or add a thesis proposal, here are the steps to follow:

• Check the academic year displayed
• By default, ADUM may display the previous year (e.g. 2025-2026).
• For upcoming thesis projects, you must select the year 2026-2027 (or the year corresponding to the start of your thesis).
• This option is usually found in a drop-down menu or on the home page of the ‘Thesis Proposals’ section.
• Once the correct year has been selected, a tab or button labelled ‘Add a proposal’ should appear.
• If the tab is still not visible, ensure that you are logged in with an account that has lecturer-researcher or thesis supervisor rights.

Useful resources

• Official ADUM tutorial: attached.
• ADUM support contact: sos.adum@universite-lyon.fr or your department's academic advisor in case of technical problems.

Practical advice

Always check the year displayed before attempting to add a project. This is the most common mistake!

If you have several projects, remember to check that each proposal is linked to the correct academic year.

Changes (PhD student's name, start date) can generally only be made by the project supervisor or the PhD Centre.

• Check that the project has been transferred to the correct academic year.
• Check that the doctoral student is correctly registered with the doctoral school (e.g. CanBios).
• Important: do not create a new ADUM account if the doctoral student already has one. They must use this account and apply via the existing project.

It is not necessary to delete the existing account. The doctoral student must simply access the new thesis offer via this account and apply for the new thesis.

Contact the doctoral school's administrative support team and check whether a previous application from another team needs to be deleted before submitting a new application.

• The project has been correctly transferred to the correct academic year (e.g. 2026-2027).
• The PhD student's name has been entered correctly.
• The thesis start date corresponds to reality (e.g. 16 March 2026).
• The doctoral student is enrolled in the doctoral school and has access to ADUM.

Once the project has been created in ADUM by an HDR, you can submit funding applications for your doctoral students (BMS, CIFRE, other foundations). You must then meet the specific deadlines for each call for applications.

The DRED (Directorate for Research and Doctoral Studies) is the central point of contact for the administrative management of doctorates, HDRs and doctoral campaigns. It ensures that files comply with regulations and provides support to doctoral schools and supervisors.

Administrative registration of doctoral students (CanBioS, ADUM, CVEC)

The administrative management of CanBioS is handled by Odile Mulet-Marquis for:

• Registration fees
• CVEC
• Administrative management on ADUM / CanBioS (after scientific validation, the DRED takes over on ADUM).
• HDR – Committees and rules

Organisation of HDR committees

• Verification of files by the DRED
• Request for opinion from the doctoral school
• Organisation of the committee by the DRED

Supervision rules:

• Thesis supervisors and co-supervisors: HDR compulsory
• Co-supervisor: HDR not compulsory
• ⚠️ HDR exemptions: must be requested from the DRED
• Co-supervision and co-direction of theses

Why?

• Co-supervision contracts
• Co-direction contracts

Administrative monitoring of agreements

• Thesis supervisors must always be referred to the DRED for these procedures.
• Changes in supervision or appointment, such as :
  • Change of thesis supervisor or co-supervisor
  • Changes to appointments within doctoral schools
  • General administrative questions

Campaigns and schemes managed by the DRED

• Doctoral campaigns (recruitment minutes)
• ACE
• Eiffel scholarships
• Disability scheme
• SIREDO